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Intranet: Departments: Crop & Soil Sciences

Monthly/Academic Payroll and Leave

New procedures have been put in place which deal with how new hires, personnel changes and leave request are processed. UGA has gone to a voucherless system for monthly and academic employees. Our previous voucher system was more adapt to last minutes changes and corrections. The new automated system will not be as flexible as payroll will be paid from the last personnel completed in the system.  This will affect only monthly and academic employees. Hourly and salaried are paid through the Kronos system. The impact of the new system will NOT allow for last minute changes to payroll.

  • All new monthly/academic hires must have to their employment packets completed and approved before a personnel can be submitted. The new system requires that all personnels be submitted by the 10th of the month. Faculty appointments will need an additional 30 days so the Provost/OVPR can approve as time permits.

  • Re-occurring changes requiring a personnel (i.e., account number, address, building location, etc.) must be submitted to your location account manager by the 25th of each month.

  • Major HR change requests (reclassification, retire/rehires, % time changes, etc.)  must be submitted to the Administrative Manager in the Department Head’s office for processing.

  • Leave will not be deducted the following month. The new leave system will update leave balances immediately. This is crucial as we will still accrue hours at the end of each month. Leave requests should be turned in prior to leave when possible or immediately upon return to work.

We will continue to work hard to make these changes as seamless as possible, however there are some things that are beyond our control. We will to send out timely reminders to help everyone get use to the changes. For future reference, this information will be posted on our departmental website.